Event Checklist

The event checklist below provides suggestions to enhance the accessibility at your event when you’ve booked ASL - English Interpreters. The checklist is divided into several sections to guide you through consideration and logistics for planning, advertising, and hosting your event.

Download the checklist by clicking here

Advertise your interpreted event to the Deaf, Hard of Hearing, and DeafBlind community/communities:

• Add an interpreter symbol to your event advertisements (See below*)

• Ask the following organizations to advertise your event, as applicable:

General events

• British Columbia Association of the Deaf - info@bcadeaf.ca

• Greater Vancouver Association of the Deaf - info@gvad.ca

• BC Deaf Sports Federation - info@bcdeafsports.bc.ca

Events for families and children

• BC Hands and Voices - info@bchandsandvoices.com

• Family Network for Deaf Children - fndc@fndc.ca

• Advertise your event with a video announcement in ASL

Consider the logistics of having interpreters at your in-person event:

• Is there space for the interpreters to be positioned near the presenter?

• Is there a solid background/wall that the interpreters can be positioned in front of near the presenter? (Having interpreters stand in front of a busy visual background can make it challenging to see and attend to the interpretation)

• Will the stage have sufficient audio quality for the interpreters to hear the presenters clearly?

• Have you sent preparatory materials (PowerPoints, scripts, agendas, run-of-show documents) to the interpreters in advance? If possible, provide the final version printed with a stand at the event.

• If the event is being live streamed or recorded, will the interpreters be clearly visible on the live stream/recording? Consider testing the recording functionality of virtual platforms in advance to ensure interpreters are captured on the recording.

Consider other aspects of visual accessibility:

• Will the interpreters be visible to the entire audience with where they are positioned?

• Would reserved seating at the front for individuals accessing the interpretation be helpful?

• Are there any parts of the event that won’t have sufficient illumination for the interpretation to be visible?