Checklist for Providing ASL - English Interpretation at Your Event

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The event checklist below provides suggestions to enhance the accessibility at your event when you’ve booked ASL - English Interpreters. The checklist is divided into several sections to guide you through consideration and logistics for planning, advertising, and hosting your event.

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Download the checklist by clicking here

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Advertise your interpreted event to the Deaf, Hard of Hearing, and DeafBlind community/communities:

• Add an interpreter symbol to your event advertisements (See below*)

• Ask the following organizations to advertise your event, as applicable:

General events

British Columbia Association of the Deaf - info@bcadeaf.ca

Greater Vancouver Association of the Deaf - info@gvad.ca

BC Deaf Sports Federation - info@bcdeafsports.bc.ca

Events for families and children

BC Hands and Voices - info@bchandsandvoices.com

Family Network for Deaf Children - fndc@fndc.ca

• Advertise your event with a video announcement in ASL

 

Consider the logistics of having interpreters at your in-person event:

• Is there space for the interpreters to be positioned near the presenter?

• Is there a solid background/wall that the interpreters can be positioned in front of near the presenter? (Having interpreters stand in front of a busy visual background can make it challenging to see and attend to the interpretation)

• Will the stage have sufficient audio quality for the interpreters to hear the presenters clearly?

• Have you sent preparatory materials (PowerPoints, scripts, agendas, run-of-show documents) to the interpreters in advance? If possible, provide the final version printed with a stand at the event.

• If the event is being live streamed or recorded, will the interpreters be clearly visible on the live stream/recording? Consider testing the recording functionality of virtual platforms in advance to ensure interpreters are captured on the recording.

 

Consider other aspects of visual accessibility:

• Will the interpreters be visible to the entire audience with where they are positioned?

• Would reserved seating at the front for individuals accessing the interpretation be helpful?

• Are there any parts of the event that won’t have sufficient illumination for the interpretation to be visible?

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